Reply Letters - Assistant Registrar Portal

Reply for Leaving

Upon receiving signed letters from parents, AR proceeds to process reply letters.

1. Extract student details

📂 Access Student Data →

2. Fill in Student Details in Master Data Table

According to leaving reasons

ℹ️ Note: Currently only L1 1.2 and L1 1.4 are available. Other cases have not occurred yet.

📊 Access L1 Master Data →

3. Save a copy of the Master Data

Save a copy to your local disk (laptop) and proceed with letter processing below.

4. Select the relevant template letter for the programme

📂 Access L1 Leave Programme Templates →

5. Open in App → Click Yes

6. Click on Mailings tab

7. Select relevant students via Next button

8. When found, click Finish & Merge button

💡 Tip: Select the "Current Record" option to generate individual letters for each student. This eliminates the need to manually separate them later when distributing to students.

9. Transfer the finished Word document

Transfer accordingly and share it to Academic Manager (allow editing)

📂 Access L1 Leave Programme Folder →

Reply for Study Leave